What are the requirements for EICC factory inspection? What is the EICC inspection list?

EICC inspection Standards, EICC Inspection Consulting Company, EICC inspection counseling, what is the EICC inspection list?

EICC

The Electronic Industry Code of Conduct (EICC) sets out standards to ensure a safe working environment in the electronics industry supply chain, that workers are treated with respect and dignity, and that production processes are environmentally responsible.

　　International background: In October 2004, Hewlett-Packard, Dell and IBM jointly published the Electronics Industry Code of Conduct (EICC), which aims to establish a standardized code of socially responsible conduct in the global supply chain of the electronics industry. The Code consists of a series of basic norms covering Labour and recruitment, health and safety, environmental responsibility, management systems and ethics.
With the participation of Cisco, Intel, Microsoft and SONY, HP, Dell and IBM have jointly established a supply chain working group to develop a comprehensive implementation plan for the implementation of the EICC. To reduce two-party and three-party audits for suppliers in the electronics industry and save costs. The EICC sets standards to ensure safe working conditions and respect for workers in the supply chain of the electronics and ICT industries, as well as necessary environmental responsibility in the manufacturing process. EICC provides harmonious solutions to improve supplier performance in ethics, labor standards, environmental protection and health and safety. Developed between June and October 2004, it was co-sponsored by HP, IBM, Dell, Celestica, Flextronics, Jabil, Sanmina SCI and Solectron. Any company in the electronics or ICT industry can voluntarily adopt the EICC, which eventually extends to the company's supply chain and its subcontractors. Many companies are starting to look at the EICC and adopt the standard.

EICC factory inspection program editing

1. Pre-inspection meeting: mainly introduce the purpose, procedure, time and precautions of the inspection.
2. Factory inspection process: View data, walk all areas of the factory and interview employees and managers.
3. Summary meeting: summarize the problems found in the factory inspection and confirm the time and plan for improvement to the factory.

EICC factory inspection key content editing

1, the legality of the company: guests through the company's business license, tax registration certificate, fire diagram and other documents to verify whether the company is legal and safe.
2. Child labor and underage workers: The guest absolutely prohibits the company from employing children under the age of 16, and can accept the employment of underage workers over the age of 16 and under the age of 18, but must have the approval of government departments and practical actions to ensure the physical and mental health of underage workers.
3, discrimination: Guests do not allow the company to hire and promote employees when there are gender, race, age, faith and other aspects of discrimination. Factory inspectors generally check the personnel files of all current personnel and the personnel files and labor contracts that have left the company in the last 6 months.
4, working hours: The company must ensure the rest time of workers in accordance with local laws and regulations, at least one day off per week, and the weekly work can not exceed 60 hours.
5, labor remuneration: usually overtime and statutory holiday overtime should be in accordance with the local law to pay the employee's wages, and the monthly wage can not be lower than the local minimum wage standard. Guests will usually check employee attendance and payroll records for the last 3 or 12 months.
6. Disciplinary measures: Guests do not accept any fines, beatings and other measures on employees, and do not accept the company's behavior of forced labor.
7, health and safety: the company should provide a healthy and safe workplace and have the necessary environmental protection measures and related permits. The staff of special occupation should have the corresponding operation certificate.

EICC factory inspection program file list editing

Measures for the protection and administration of underage workers

Recruitment management practices

Measures for the management of attendance

Leave management procedures

Reward and punishment operation measures

Grievance management measures

Partnership committee management

Measures for the administration of provident fund

"Measures for the use of Emergency Drugs" and "Measures for the Management of Employee Physical Examination and Medical Treatment" are merged into "Measures for the Management of Employee Health".

Communication management method

Criteria for identification and evaluation of hazard sources of environmental factors

Emergency response procedure

Occupational health management measures

Preventive and corrective action procedures

Chemical excipients management procedures

Human factor engineering

Requirements for the cleanliness and hygiene of canteens (Restaurant Management Measures)

Environmental safety monitoring management standards

Code of business ethics

Operational code for fire equipment management

Legal and regulatory requirements

Run control program

Social responsibility handbook

Measures for monitoring and controlling social responsibility risks

Humane treatment and non-discriminatory management methods

Procedures for identifying and evaluating labor, ethics and other requirements

Management manual

Management audit procedure

Editing of internal audit procedures

Audit team composition
 
Group leader: assigned by the management representative
 
Members: Appointed by the management representative and should meet the qualification requirements for auditors
Prepare audit plan
 
According to the operation needs of the management system, the internal audit work should be organized regularly (usually once a year, and the interval between two times should not exceed 12 months). The management representative can also serve as the internal audit team leader to prepare an audit plan. The frequency of audits of each department or element should depend on its status and importance, taking into account the problems identified in previous audits. The audit plan shall be submitted to the management representative for approval.
 
Audit reserve
The audit team leader organizes the preparation of relevant audit documents, including audit checklist and corrective action request form
 
Preparation of documents and materials for audit, such as the Code of Conduct Management Manual; Relevant code of conduct procedural documents; EICC Code of Conduct International Standards; Relevant code of conduct operation documents, relevant national regulations and standards and other required documents, etc
The Internal Audit team issues the Internal Code of Conduct Audit Plan to the relevant departments three days in advance, including the purpose, scope and date of the audit; Documents and materials on which they are based; Audit content and specific time arrangement; Division of auditors; Requirements during audit, etc.;
 
Preparation of the audited department
After receiving the audit plan, if there is any objection, give a oral or written notice two days in advance, and negotiate with the internal audit team to solve the problem
 
Prepare documents and records related to audit
Arrange escorts as required by the internal audit team
 
The department head shall arrange other work matters during the audit period
 
Audit and implementation
The first meeting: the internal audit team leader shall organize the personnel related to the audit to hold the first meeting of the audit, including the purpose, content and scope of the audit; Audit methods, auditors, process arrangements and other necessary explanatory matters.
 
Audit considerations
Audit always maintain a fair, objective and polite working attitude, all conclusions based on facts, standards and regulations as the guidelines, neither condescending, preconceived with personal stereotypes, nor subjective assumptions.
 
The auditor shall conduct the audit according to the audit plan and the "Code of Conduct Audit Checklist", collect evidence through conversation, document review, on-site inspection, etc., and the personnel of relevant departments shall actively cooperate to ensure the smooth progress of the audit.
If anomalies are found in the audit process, records should be made in time and relevant accompanying personnel should be informed. If obstacles such as non-cooperation and non-cooperation are found in the audit process, timely report to the audit team leader or management representative for assistance
 
After the completion of the audit, the audit team held an internal meeting to report the audit work and determine the non-conformance of the audit, issued corrective and preventive Measures, and the audit team leader began to prepare the audit Report of the Internal Code of Conduct.
 
The head of the internal audit team shall organize the final meeting of the personnel related to this time, including:
 
Report the internal audit status to relevant personnel
 
Announce audit results and issue corrective and Preventive Measures to relevant departments
Audit report
The internal audit team leader shall compile the Internal Code of Conduct Audit Report based on the audit results, and send it to the document control Center after approval by the management representative, and the document control Center shall issue it to the relevant departments
 
The content of the audit report includes the purpose, scope and date of the audit; Basis for audit; Audit team member; Audited; Audit results (non-conformance distribution and analysis) and other matters
 
The scope of issuance of audit reports includes general manager, management representative, internal auditor, and head of relevant departments
 
Correction of nonconformities
 
The audited department shall specify in the Corrective and Preventive Measures the corrective actions taken for the reasons of non-conformity and the deadline for completion.
(1) Corrective action shall include urgent corrective action, short-term corrective action and long-term corrective action.
 
(2) In cases where corrective action is more complex, it may be suggested that a working group be formed and investigated, requiring a plan to be drawn up
 
Table. This is an acceptable initial response to the list of requirements for corrective action.
 
Failure to respond to the corrective action request form shall be followed up by the management representative and reported to top management if necessary.
If there is no agreement on the need for corrective action or on the nature of such action, the management representative shall report to top management for arbitration.
 
Follow-up inspection
 
When the scheduled completion date of the corrective action has been reached, or when the management representative has been notified of completion, an auditor shall be appointed to verify the completion.
 
The auditor responsible for verification shall, after checking that corrective action has been taken and proved effective, describe and sign the verification results in the "Follow-up of corrective and preventive actions" column of the Corrective Action Request form.
At the next audit of the department, the auditor should check whether this corrective action is still valid. If it is no longer effective, a new corrective action request form should be issued in which the problem originally identified should be addressed.
 
If corrective action is not completed within the prescribed time limit, the management representative shall follow up and report to top management if there is no valid reason or an acceptable time limit for correction is not established.
 
Record keeping
After the end of the internal audit (that is, after tracking verification), the internal audit team leader shall sort out a complete internal audit report and related records and submit them to the document control Center for archiving, and the storage period shall refer to the Record List of the Code of Conduct.

EICC certification audit requires editing

The EICC certification audit requirements include five parts: labor, ethics, health and safety, environment and management system. The specific standards are as follows.
1. Labor requirements: no child labor, no forced labor, consistency of wage and working hours, medical treatment, no discrimination and free association;
2. Health and safety requirements: The factory should try to provide employees with a healthy and safe working environment and minimize occupational injury factors.
3. Ethical requirements: fair competition, fair trade, open information, unjustified benefits, protection of intellectual property rights, community participation and identity confidentiality.
4. Environmental requirements: Provide environmental acceptance reports to prevent the discharge of harmful substances, industrial waste gas and wastewater, and reduce the content of harmful substances in products.
5. Requirements of the management system: customer requirements, company commitments and legal requirements, risk management and risk assessment, responsibility and management responsibilities, employee feedback and participation, performance objectives with implementation plans and measures.

EICC Audit document list Ethics section

1. Conflict of interest declaration records;
2. Procedures to protect employees who violate business ethics policies;
3. Procedures to encourage employees to declare conflicts of interest;
4.Communication/ Training record on the conflict of interest declaration policy;
5. Training materials and records of gift giving and receiving policies;
6. Gift giving and receiving policy;
7. Procedures for investigating allegations of bribery;
8. Accounting policies/procedures for auditing the accuracy of financial information;
9. Inspection/evaluation/audit procedures to ensure information accuracy;
10. Intellectual property evaluation and protection procedures;
11. Financial reports issued by independent auditors;
12. With customers. Partners. Confidentiality agreements and information protection enforcement procedures for suppliers, workers and other business partners;
13. Records of investigations into bribery;
14. Financial reports to the Government;
15. With customers. Partners. Confidentiality agreements with suppliers, workers and other business partners;
16. Training materials and records on intellectual property protection;
17. No collusive pricing policy;
18. Policies and procedures to ensure that advertisements are not false or misleading;
19. Public information (occupation. Product. Company promotion mechanism. Commercial advertising. Website);
20. Internal inspection records of advertisements;
21. Procedures for the investigation of allegations of price-fixing collusion;
22. Training materials and records prohibiting collusive pricing;
23. Confidentiality agreements with workers and employees;
24. Procedures for monitoring fair competition
25. Training materials and records of customer information protection procedures;
26. Procedures to protect the identity of whistleblowers (including employees and suppliers' employees);
27. Training materials and records to protect the identity of whistleblowers;
28. Procedures for protecting customer information;
29. Record of communication with suppliers regarding whistleblowing policies;
30.3 Identification of TG mineral product suppliers (internal analysis or inquiry with suppliers);
31. Procedures for providing confidential reporting channels for employees and suppliers' employees;
32. Policies or procedures to avoid the deliberate procurement of 3TG minerals in the Democratic Republic of the Congo or neighboring countries;
33. Records of enquiries to 3TG mineral suppliers in the 3TG mineral supply chain regarding identification of smelters and smelters;
34. Protection of suppliers. Customer, consumer and employee privacy policies and procedures;
35. Training/communication materials and records on the prevention of retaliation;
36.3 Response records from TG mineral suppliers relating to smelters and smelters;
37. Procedures for the prevention of reprisals (including investigation of possible reprisals);
38. Procedures for verifying and monitoring procured minerals;
39. Training materials and records of personal information protection procedures.

EICC authentication result compilation

What are the latest EICC certification results? EICC certification results are divided into priority nonconformity, major nonconformity, risk of nonconformity, and minor nonconformity.
Priority nonconformity: A serious nonconformity that has a significant and immediate impact. They are predetermined, such as factories with child labor. If a priority discrepancy is found, the auditor must immediately report it to plant management and the EICC APM. Other non-priorities include forced Labour, health and safety issues that can directly endanger lives or cause serious injury, and environmental issues that can cause serious and immediate damage to communities. All of these priority nonconformities have been highlighted in light red in the problem areas of the audit agreement.
The auditor will inform the trial that issues that pose an immediate danger to employees should be corrected at the earliest possible time (but no later than 30 days after discovery). The workers must be removed from danger before corrective action can be taken. For priority nonconformity, containment actions should be taken to eliminate the threat and should be completed before the end of the audit and listed by the auditor as audit remarks in the conclusion. This does not apply to working hours and social insurance, as usually no curbing action can be taken until the audit is completed.
Major nonconformity: Considered a major failure in the management system that will affect the ability of the system to produce satisfactory results. Failure to implement an established process or procedure or when the process or procedure is completely ineffective may result in a material non-compliance, such as an organization's failure to confirm compliance with applicable regulations.
Risk of nonconformity: Use of this rating in limited circumstances:
1) When there is insufficient evidence (for example, less than 3 data points) to determine whether it is consistent. This may occur due to lack of time or lack of key documents or individuals.
2) When there is conflicting evidence. For example, worker interview information contradicts planning documents or management statements.
3) The conditions or practices meet the requirements, but you believe that without additional actions or efforts by plant management, there is a high probability that a non-compliance would have developed.
Minor nonconformity: Minor nonconformity itself does not indicate a systemic problem in the management system. It is usually an isolated or random event. For example, a request for overdue corrective action is pending at the time of an internal audit, or procedures are not modified in response to changes in regulations.
The final EICC audit report will be issued within 30 working days after the EICC audit is completed.

For more information about EICC certification, you can consult a Tenglian consultant online. Shenzhen Tenglian Enterprise Management Consulting Co., LTD., established in 2005, is an old institution with independent legal personality in Guangdong Province. Specializing in ISO system certification, product certification, factory inspection counseling, high-tech enterprise identification, intellectual property implementation standards, government subsidy application, license agency and other qualification agents. Authoritative organization, experienced, full coaching. Senior certification counseling team, 15 years of experience, with exclusive approval channels, the pass rate is guaranteed! Since its establishment 15 years ago, it has served more than 7,000 enterprises and public institutions and government organizations.

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